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Use advanced boolean search to find something: e.g.

DEVONTHINK TO GO SYNC DROPBOX PDF

Perform a simple keyword search across a single PDF file or multiple PDFs in a database.

Understand the content of each PDF through its concordance tool, which can display as a ‘word cloud’ where the most frequent words are larger.

Once I have a bunch of PDFs in a database, I can search them with DEVONthink in a few seconds: Advanced Search, Retrieval and Document Organization It also makes the book searchable in DEVONthink. File Format ConversionĪ very useful feature of DEVONthink is the conversion of an ePub to a searchable PDF.įor me, this, in turn, means that I can further analyze a book using tools like Infranodus or Scholarcy since they read PDF format but not ePubs. I find this is an easy way to keep the folder tidy while making sure the PDFs end up where I want them – in DEVONthink. I use the Hazel app (one-time cost) to automatically send all PDF files in my downloads folder to DEVONthink, and then delete the PDF files from the downloads folder. The number of databases you can create is unlimited, and you can choose which databases to have open in the app. While there’s nothing wrong with having one huge database that holds everything, and thus running a completely “flat hierarchy” database, I prefer to have separate databases for the main categories because it makes quick searches easier (I’ll explain this in more detail below).

DEVONTHINK TO GO SYNC DROPBOX ARCHIVE

If you use Apple Mail, you can archive all your emails in DEVONthink periodically, or once a project has finished. I use DEVONthink as a central silo for all the PDFs I collect. Or indexed and left in place (see below). PDFs, DOCX, rich text, plain text, and so on can be imported into an inbox or directly into a DEVONthink database. In DEVONthink, this is all done intuitively. There’s no point in having a document-based database if you can not easily feed data into it. Otherwise, it’s difficult to search even a PDF chapter, let alone an entire book.ĭEVONthink has a number of tools that immediately remedy this: Easy Ingestion of PDFs and Documents Cross-document searching only really works if bidirectional links (each with its own page in Roam) are created for each important term in a document – something that has to be done manually when each search term is first created. In some ways, it is still the best way to edit small snippets of text.īut when it comes to dozens or hundreds of PDF pages, Roam Research starts to stumble. The Daily Notes paradigm is definitely a winner and is now used by me primarily for Roam Research – as a tool for daily journaling. The way it works with individual blocks – each corresponding to a paragraph or sentence – and the ability to exclude keywords from searches within a page (transclusion) was attractive.

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I do not know about you, but I find that keeping track of and searching through PDFs and documents is tedious.Īlthough I use Bookends for citations (not a major use case for me right now) and Scholarcy for AI Summarization of PDFs, the challenge is how to organize different PDFs across different categories and topics.įor a while, I thought Roam Research might be the solution.

Here is why: Excellent Handling of PDFs and Documents

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a book represents compressed knowledge in text form that is easily searchableĭEVONthink Pro has again become one of my main research tools for finding connections and gaps within topics.

it is relatively easy to tell who is an expert and who is not.

Books, academic papers, and in-depth articles are a mainstay of research because: Both for articles I write myself and as background for the areas I publish in. In the last few months, however, I have started a publishing company (Brilliantio) and have a lot of research material to process again. My professional career shifted to documentary feature directing, where buckets of detailed research were less important, and DEVONthink and TheBrain began to collect dust on my digital shelf. Even using Keyboard Maestro and the context menus.

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In recent years, I became increasingly reluctant to use DEVONthink because I found the user interface clunky and too full of various scripts and routines to work intuitively and quickly. My two favorite tools were TheBrain for mind mapping and DEVONthink for text analysis and repository. As an investigative documentary filmmaker, I had to process a huge amount of research material, trying to discover important connections and gaps in the story. I must confess that I have been an on-off user of DEVONthink Pro Office for many years. 15 Cost of DEVONthink Confessions of a DEVONthink Prodigal Son